INTRODUCTION | PROTOCOLS | COVID-19 ALERT LEVELS | ACADEMICS: COLLEGE OF ARTS AND SCIENCES | ACADEMICS: GRADUATE AND PROFESSIONAL STUDIES | RESIDENCE LIFE | CO-CURRICULAR ENGAGEMENT | ATHLETICS
WELCOME FROM THE PRESIDENT
Dear Students, Faculty and Staff,
Warm greetings to each and every one of you! I hope this letter finds you and your loved ones safe and healthy during this unprecedented pandemic. This has been and continues to be a challenge to us each day on many different levels. As a community who cares for one another we will make every effort to keep all our members safe.
Although COVID-19 continues to influence our lives, we want to offer the safest environment that we can to our students, professors and staff. If you haven’t already, I would encourage you, if you are able, to get vaccinated. Although Siena Heights will not mandate vaccinations on the Adrian campus for the 2021-22 academic year, we strongly encourage you to do so.
Below you will find our Siena Heights University’s Safe Campus Plan for reopening this fall. We believe it is a plan that can protect us all if we all do our part. It is each one’s responsibility to be accountable for their actions to keep themselves safe. However, it is also our obligation to act responsibly and respectfully to keep others safe. I am sure we will make every effort to do just that.
This plan is influenced by CDC, state and local recommendations. As you might imagine, this is a fluid plan. If something changes in our environment regarding COVID-19 then there may need to be alterations to our present plan.
I look forward to seeing many of you back on campus! I ask God’s deepest blessing on each one of you, your family and loved ones and our Siena community as we come together during this 2021-22 academic year!
Sister Peg Albert, OP, PhD
INTRODUCTION: SIENA SAFE CAMPUS PLAN
Re-opening Plans for Fall 2021 Semester at the Adrian Campus of Siena Heights University
The expert guidance for U.S. colleges and universities operating towards COVID-19 prevention and response for fall continues to revise based on the latest conditions and knowledge. In line with our mission, our cross-functional re-opening taskforce has been hard at work to establish our plans given the changing environmental conditions in the most competent, purposeful, and ethical means possible with respect to the dignity of all. For the Adrian campus, we will consider our vaccination and infection rates within our Siena community and Lenawee County. Public health guidance and regulations to update our operational plan will continue to take place.
Continuing to increase COVID-19 vaccination rates, symptom monitoring, hand sanitization, enhanced cleaning protocols, and testing will be at the forefront of our efforts this fall. We have joined the White House’s College Vaccine Challenge and will have on-campus opportunities to vaccinate interested faculty, staff, and students this semester. We will also celebrate how far we have come together in the months ahead. While we strongly encourage the vaccine, we are also prepared that not every member of our community will be vaccinated. Although the University does not require vaccination, there are some activities such as field experiences, clinical placements, experiential learning activities, or programs of study where the vaccination may be required to participate due to internal and/or external requirements.
The COVID vaccine is available for all people ages 16-49. Please click here to see where people can get a vaccine locally, or visit the Lenawee County Health Department website for more information. To schedule a vaccination appointment locally, visit the Lenawee County Health Department website or call them at (517) 264-5226, register at the Meijer Pharmacy by calling (517) 266-2110, or email Nurse Dawn at firstname.lastname@example.org with any questions.
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PROTOCOLS: SIENA SAFE CAMPUS PLAN
As We Start Our New Academic Year, the Following Protocols Apply to the Adrian Campus at Siena Heights University
The University Administration and the COVID-19 Taskforce have continued to track the COVID-19 conditions on our campus and around us. As a result of the changing landscape, including the impacts of the Delta variant among vaccinated and unvaccinated individuals, our campus face covering policy has been updated and made effective beginning 8 a.m. Friday, Sept. 10 until further notice to the following:
Face Covering policy: The face covering policy for all faculty, staff, students, and guests at the Adrian campus of Siena Heights University is:
- Outdoors: Face coverings are not required but are recommended if in a crowd.
- Indoors: Face coverings must be worn fully covering mouth and nose when indoors except when:
- Working alone in a room separated by six feet of distance from others,
- Faculty and staff are working in offices or classrooms alone,
- Residential students may remove face coverings in their personal living space on campus with roommates or alone, and when actively using amenities in community bathrooms,
- Seated for the meal in our University Center dining hall,
- Practicing, rehearsing, performing, or competing for athletics, music, and theater, or
- When exempted through the COVID-19 Accommodation process.
- When health screening stations are present at building entrances, please use them for face covering verification upon first entry each day and wear the corresponding dot sticker the rest of the day when cleared. When these stations are present, please use the identified entry locations for each building.
- University Travel: Face coverings must be worn fully covering mouth and nose when required by transportation agencies and when two or more people are traveling for University purposes while in vans, buses, and in public transportation.
- Note: The University’s face covering policy, like all re-opening policies, may change to respond to the pandemic and to keep the University community safe. Some programs, activities, or classes may still require or request face coverings to participate due to their specific circumstances.
Symptom tracking: For faculty and staff, MI-OSHA is still requiring daily health screenings regardless of vaccination status. University employees working on the Adrian campus are asked to continue to use the MI Symptoms online reporting tool from the Michigan Department of Health and Human Services.
Contact Tracing and reporting positive tests: If students, faculty, or staff receive a positive COVID test result, whether vaccinated or unvaccinated, please stay in your living space and call the University Contact Tracing Line at 517-264-7799 immediately. Unvaccinated students, faculty, and staff who develop COVID-19 symptoms or come in close contact with someone who has COVID-19 must also contact the contact tracing line immediately. A member of the contact tracing team will provide support and determine the course of action.
Vaccination Status Collection: With the recent increase in COVID-19 positivity rates, the Executive Committee of the Administration has decided to voluntarily collect the vaccine status of all faculty, staff, and students at the Adrian campus. Please sign-in to the Siena Heights Canvas homepage and enter the course titled "Self-Reporting for COVID-19 Vaccine Status." Answer the brief quiz honestly and as soon as possible. Aggregate (i.e. group, non-individually identifying) campus statistics will be shared, but your personal response will be kept private by University contact tracers and select members of the COVID-19 Response Taskforce. Please see the quiz instructions for more information.
To participate in in-person work, classes, and co-curricular engagement activities at the Adrian campus, there are two options depending on COVID-19 vaccination status:
- Option 1: Be fully vaccinated and inform the University of your vaccination status. As vaccination provides protection against becoming infected and spreading infection, individuals who are fully vaccinated will:
- Not have to participate in random sample testing if asymptomatic.
- Not be required to quarantine if exposed to COVID-19.
- Option 2: No vaccination, partial vaccination, or do not inform the University of your vaccination status. Following health department guidelines to help prevent the spread of COVID-19, individuals who are not fully vaccinated will:
- Be expected to wear a face covering when in University buildings unless exempt through the University COVID-19 Accommodation process or when designated by advance campus notification in this re-opening policy and future updates by the COVID-19 Response Taskforce.
- Be required to participate in the University’s COVID-19 random sample testing.
- Need to quarantine if flu-like symptoms arise or if identified as having been exposed as a close contact during contact tracing and isolate if you test positive for COVID-19.
- Employees who are unable to perform their job responsibilities while in quarantine or isolation will need to use their paid or unpaid leave.
- Students who are required to quarantine or isolate will experience disruptions to being able to attend in-person classes and will be expected to continue academic engagement remotely. The Dean for Students Office will continue to send faculty and staff notifications when students are away from face-to-face experiences as well as when students resume in person activity. Students who require accommodations should contact Cody Mathis at email@example.com in the Office of Accessibility.
COVID-19 Accommodations: The COVID-19 Accommodation Request form remains active for any student or employee to request accommodations, if needed. The University continues to strongly encourage employees and students to get COVID-19 vaccine for the fall semester and beyond.
HEERF Financial Aid Grants for Extenuating Circumstances: Higher Education Emergency Relief (HEERF) Financial Aid Grants are open for application to students enrolled on or after March 13, 2020. Students with extenuating circumstances around COVID-19 are encouraged to apply here.
COVID-19 Response Team: The University COVID-19 response team, comprised of faculty and staff representation across campus will continue to meet as frequently as needed to respond to the campus and community conditions around COVID-19. The team will continue to make recommendations to the Executive Committee of the Administration (ECA) for the health and safety of the community. The team is also available for questions and to provide information to the Siena Heights community. You can email the team at firstname.lastname@example.org.
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COVID-19 ALERT LEVELS
To simplify operations Siena Heights University’s Adrian campus will have five basic alert levels listed below. These alert levels are aligned with the State of Michigan Safe Start Plan. To see which level the Adrian Campus is currently at visit the FAQ page here. To view the Lenawee County Health Department site, click here.
Level 0: Normal Operations
Level 1: Low Alert
Cases are rare and contact tracing can be used to control the virus: may operate high-density environments. Vaccines and/or highly effective treatments are approved and widely available, low circulation of coronavirus, prevention measures can be gradually lifted when immune protection is established.
- Classrooms near full capacity.
- Shared office space.
- Dining and residential activities with some modifications.
- Athletics and co-curricular with some modifications.
Level 2: Moderate Alert
Moderate number of cases with most cases from a known source: protections in place, may operate a moderate-density environment, open with protective measures in place, underlying threat of outbreak remains, but prevalence of the virus is lower and testing and contact tracing capacities are robust enough to allow some policies to be relaxed, no longer tracking campus capacity. At this time, Moderate Alert measures include:
- Rigorous cleaning and disinfecting protocols.
- Rigorous health screening process.
- Protective equipment available.
- Robust contact tracking and tracing system in place.
- State and local agency guided protocols.
- Routed facility access with mitigation measures at entrance/exit access points.
- In person courses may require face coverings based on classroom density when social distancing cannot be equal to or greater than three feet.
- Offices utilizing distancing and other safety measures.
- To go meals available in the dining hall in addition to in person dining options (to reduce density)
- Modified safety measures for Athletic functions as determined by Athletic Director and COVID Taskforce.
Level 3: High Alert
Many cases including community spread, with undetected cases likely: state by state reopening – low density environments may operate.
- Facilities have limited access.
- Health screening/tracking processes implemented.
- Selective quarantining/self-isolation.
- Enforced protection i.e. face coverings.
- Offices working remotely or alternating days.
- Social distancing.
- Limitations on group sizes indoor and outdoor (per health department).
Level 4: Very High Alert
Widespread outbreak that is growing with many undetected cases: stay at home orders are in place, schools and non-essential businesses are closed and people are expected to practice self-isolation.
- Campus buildings have access restrictions.
- Residential housing is limited to criteria-based application.
- Telework is implemented for all ‘non-essential’ operations.
- Course work is done in remote mode.
- Athletics and other co-curricular activities are suspended.
- Tracking campus occupancy.
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ACADEMICS: COLLEGE OF ARTS AND SCIENCES
The current plan for the fall semester of 2021 is to offer classes in classroom/lab/studio settings that are as close to pre-COVID style as possible and desirable. These on-ground settings provide opportunities for student-to-student interactions as well as student-to-faculty interactions that are vital to the learning process. At the same time, we recognize that some course delivery modes (e.g. online, hybrid, in person) developed by faculty members enhanced the learning process. Some of these may become part of the “new normal” at Siena Heights.
Meanwhile, we are aware of the fact that the COVID virus and its variants remain a threat to any “new normal.” Faculty are asked to develop a plan for the course in case classes need to go remote or individuals need to quarantine. Those who have not been vaccinated will still need to attend to the appropriate guidelines for masking. Some individual faculty or students may still prefer to wear a mask whether or not they have been vaccinated. We ask that such decisions be respected.
Students who will be doing student teaching, clinicals, and internships will need to honor the expectations of the facility in which they are working. Faculty preparations will include clear guidelines about remote work if the state of the pandemic or expectations of public health officials warrant it. It is important to note that vaccination is our best defense against the virus. From the first shot, we need a second shot and five to six weeks before we can claim total vaccination.
Siena Heights University will maintain close attention to guidelines from the CDC, state and local health departments as well as conditions on the campus. Fall semester classes will begin on August 30. If, at any point in the semester, the level of infection on campus or advice from the health departments warrant it, classes will be moved to a remote basis. Faculty members will provide guidance regarding expectations for levels of participation, submission of assignments, and other class requirements. Students are expected to maintain appropriate communication with faculty members to ensure that they can accomplish the course requirements.
Faculty Office Hours: Office hours will be offered both virtually and face-to-face. Face-to-face sessions should be held in places that provide sufficient space to allow social distancing. Course syllabi will provide information for making contact with faculty. A careful study of the course syllabus is a vital step toward success in the class.
Center for Student Success (Academic Advising): Academic advising, tutoring, library and technical services will adjust their systems to continue to offer quality support to students. You may contact your academic advisor for an appointment through Navigate. If you do not know the name of your advisor, please contact email@example.com.
Experiential Learning: Experiential learning on and off campus will require special adaptations during this time. Information will be provided for each opportunity through the appropriate course.
Academic Calendar: The fall academic calendar is posted on MySiena. To view the Academic Calendar, visit sienaheights.edu/Academics/Academic-Calendar.
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ACADEMICS: GRADUATE AND PROFESSIONAL STUDIES
Graduate and Professional Studies includes all of Siena Heights University’s off-campus locations, totally online degree completion programs as well as the Graduate College.
Academic Calendar: The fall 2021 Academic Calendar for GPS will have the following fall start and end dates:
- Fall 1 sub-session: Aug. 30-Oct. 17, 2021;
- Fall 2 sub-session: Oct. 25-Dec. 17, 2021.
- All previous dates for adding, dropping or withdrawing from a course remain as previously published. Student census dates will also remain as originally published. To view the Academic Calendar, visit sienaheights.edu/Academics/Academic-Calendar.
Course Delivery: Fall 2021 GPS courses will be offered in one of the following methods: remote, modified remote, blended online, totally online or face-to-face. The University will continue to monitor CDC and State guidelines and recommendations with regard to the upcoming fall 2021 session. Here is other information to note:
- Graduate and Professional Enrollment (GPE) Advisors Off-campus: The GPE Advisors are available to assist you with admissions and advising questions during regular business hours. Off-campus GPE advisors will return to their respective office when permitted by the host Community College (CC) Partner. As access to our CC partners vary campus to campus, students are encouraged to contact their GPE advisor if they need a face-to-face meeting. GPE advisors are currently conducting face-to-face (where permissible), phone and virtual advising meetings. When face-to-face meetings are possible, we ask that all who visit Siena’s off-campus locations follow the safety protocol and procedures recommended by the host CC partner.
It is best to communicate with your advisor through your SHU email. Below are the off-campus GPE advisors emails:
- GPS Student Technical Needs: Learning in a remote or online course delivery mode may present technical challenges for several GPS students. As such, any qualifying GPS student who is in need of a computer can discuss options with their GPS advisor. The University has a limited number of computers that may be loaned to students in good standing. Because of the limited nature of these resources, we encourage students to reach out to their academic advisor early in the session for the best availability.
- GPS Tutoring Needs and Library Access: GPS students will continue to have access to quality tutoring options and Siena’s Library Services. Students are encouraged to review the Tutoring and Library section of the Reopening Task Force Report for full details. GPS advisors will also have information for students about these available resources and can help students navigate tutoring and library resources.
- GPS Faculty Technical Needs: With the ongoing delivery of courses in the remote or totally online formats for GPS courses in 2021, our GPS faculty may need access to additional technical resources. Our Associate Director of Operations, Amy Decker, and Dean for Graduate and Professional Studies, Dr. Cheri Betz, are working collaboratively with Siena’s IT Department to supply faculty with the necessary tools and training for successful remote or online course delivery.
- Faculty Preparedness for Teaching Online: All full-time GPS faculty are OLAC trained and have several years of online teaching experience. The majority of GPS adjunct instructors are also trained to teach online. The adjunct instructors who have not been trained to teach online have been asked to consider completing the OLAC Training Course..
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Move-in, Housing, Dining and Health Tips
This overview of life on campus has been created with the continued health, safety, and well-being of our students as our University’s top priority. Building community in our residential campus environments is worthy to the hallmarks of our University’s mission. As we begin a new academic year, we expect students will adhere to our plans with strong cooperation, respect, and social responsibility for one another.
To live in University residence halls and apartments, students must either:
- Be fully vaccinated for COVID-19 prior to move in; or
- Be unvaccinated, partially vaccinated, or opt out of sharing this information; and participate in random sample testing throughout the academic year at designated periods such as move-in and around breaks as determined by the University’s contact tracing.
- If you become fully vaccinated during the academic year, we encourage you to inform the University. You would no longer need to participate in the random sample testing program.
- If an unvaccinated student living on campus tests positive for COVID-19, they will be required to isolate. Unvaccinated students who have close contact with COVID-19 will have to quarantine. Quarantine and isolation rooms are still available on campus with meal delivery from dining services, but students may complete this period off campus, depending on the student’s preference and housing availability. Please contact 517-264-7799 as soon as you realize you have come into contact with COVID-19, develop symptoms, or test positive for COVID-19.
- On-campus residential students, also known as Residents, will be assigned arrival time windows in a staggered move-in schedule to reduce the overall campus density throughout move-in days.
- Residents and guests should only come to campus if they are free of any flu-like symptoms and, if unvaccinated, have been free of close contact with someone who has had COVID-19 within 14 days. Everyone who comes to campus on move-in days will be required to participate in our health and safety screening checkpoint before proceeding with the rest of the move-in process for our residence halls and apartments.
- Any students living on campus who are not fully vaccinated or do not report their vaccine status by their move-in date may be selected to participate in COVID-19 testing before proceeding to check-in. Rapid tests will be available to any students upon request as close as possible to their respective move-in dates.
- Elevators will be limited to those actively moving in larger items and anyone with mobility needs on move-in day. Otherwise, using stairs is encouraged.
- Free health kits containing SHU face masks, hand sanitizer, gloves, and alcohol wipes will be available.
- Residents who cross into U.S. borders upon arrival within ten days are required to follow current CDC guidelines, found here.
- The Director of Residence Life will work with the Residence Life staff, the Director of Student Health, the Director of Public Safety, the Dean for Students, the Dining Services Manager, and the Lenawee County Health Department to continue adjusting health and safety protocols as needed.
- Residence Life staff will continue to be trained on COVID-19 precautions, continuously prioritize health and safety issues, and recognize symptoms. Healthy responsibilities and proper hand hygiene fliers and bulletin boards will be posted throughout housing.
- Multiple community hand sanitizing stations will be available on every floor.
- Community bathrooms will be cleaned at least twice a day, seven days a week by custodial staff. Additional cleaning supplies will be available in community bathrooms for any student wishing to take extra precautions.
- Cleaning of suite and private bathrooms will still be the responsibility of the assigned residents. However, custodial support is available in potential situations of quarantine or isolation.
- Residents with roommates will be treated as family units for the purposes of safety and quarantining, if necessary. Roommates will be guided to have specific conversation on COVID-19 safety and responsibility in roommate agreements.
- Unvaccinated residents and guests are expected to wear face coverings in University Housing except when in their assigned room/apartment without unvaccinated guests and when actively using community bathroom amenities.
- Quarantine rooms will be set aside across campus. This will assist the University if residents develop COVID-19 symptoms or test positive. Residents needing to quarantine will work with the Director of Student Health to determine their personal health plan and identify who else might be a risk through contact tracing. If no quarantine rooms are available, residents may be required to quarantine or isolate off campus. In these cases, residents are encouraged to request funding for extenuating circumstances here.
- After move-in, all guests must register their visit with the Department of Public Safety at the Ledwidge Welcome Center upon arrival.
SHU Dining (Dining Services):
SHU Dining welcomes the opportunity to serve students. Students are expected to observe and practice respectful behaviors while in the dining room or SHU Shop Market, our convenience store.
- The dining room will be open during normal dining hours with All-You-Care-to-Eat service. Students not able to eat in the dining room will have the continued option of getting a to-go meal during that meal period. Take-out meals cannot be consumed in the dining room.
- Students may “flex” one meal per weekday in the SHU Shop Market rather than using the meal swipe in the dining room.
- Student IDs must be presented to gain entrance to the dining hall.
- Hand sanitizer stations are available at the entrance of the dining room, in the dining room, and in the SHU Market.
- Plates and cups may not be reused. You must use clean plates and cups for every visit to the service lines. Reusable water bottles may be brought into the dining hall but may not be refilled at the beverage stations for this reason.
- Please clean up after your meal to help keep our dining room clean. All solid trash must be thrown away in the trash receptacles located in the tray return area.
- Backpacks are permitted in the dining room and must be stored either under your chair, table, or preferably in the cubby at the entrance of the dining room.
- Large sport equipment bags will not be permitted in the dining room.
- Ice packs not being used must be disposed of prior to entering the dining room.
- Students with dietary and nutritional preferences should talk with SHU Dining Management for needs to be met.
Students are asked to do their part in creating a healthy environment for each other. Every student must take responsibility in keeping themselves healthy during this unpreceded time. Here are some healthy recommendations:
- Wash hands frequently for 20 seconds or use hand sanitizer.
- Wipe down high touch items in your room including things like doorknobs, keys, and light switches.
- Take room trash to the dumpster regularly.
- Wipe down hard surfaces like desks and dressers with disinfectants.
- Wear your face coverings if you are not vaccinated when outside of your room.
- If you are sick with flu-like symptoms, stay in your room or apartment and call the Contact Tracing line at 517-264-7799 immediately. If you have non-related COVID symptoms, set up an appointment with the Director of Student Health here.
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Co-curricular (sometime incorrectly referred to as extra-curricular) engagement guidelines are in place to promote student learning, development and success for student engagement activities while maintaining safety for students, faculty, and staff.
University events, including student events and activities are permitted to be in-person and without limitation on capacity at this time. With respect for the dignity of all, we ask all students respect other participants who choose to wear face coverings and social distance according to their personal need and preference regardless of vaccination status. Some in-person events may continue to have additional requirements as deemed necessary by the COVID-19 Taskforce, Athletics, Campus Ministry, Residence Life, and the Office of Student Engagement. Attendance or registration may also be required to assist with contact tracing. Some additional updates by type of co-curricular engagement include:
Athletics plans to resume practice and competition for all sports this year. As a member of the National Association of Intercollegiate Athletics (NAIA), we do not plan to complete daily screenings as done in the past year, but we will be ready to resume these screenings should the institutional or conference conditions change. The Wolverine Hoosier Athletic Conference (WHAC), our regional conference, is in the process of determining proper protocols for our conference teams. Once those are determined, Siena Heights University will comply with these protocols fully.
Like the rest of Siena Heights University’s Adrian campus, Athletics will require face coverings for indoor engagement for unvaccinated students or students who do not share their vaccination status with the University. Student-athletes and Athletics staff with this status will be expected comply with this protocol to wear face coverings inside until they reach the floor or track to perform. At this point, the student-athletes will not be expected to wear a face covering while competing or practicing. When leaving the floor or track to perform, the student-athletes are expected to put their face coverings back on until they are back outside.
Athletic Trainers will assist with the University’s random sample testing for COVID-19 from the population of selected student athletes who do not have a COVID-19 vaccine and/or do not share their vaccination status with the University. The student athletes will be expected to participate with a negative COVID-19 test at the point requested before resuming practices and competitions.
Student Engagement activities are an important part of the SHU Student Development Model. While the living-learning experience will resume more consistently in person this year, Student Life departments will do everything possible to consider hybrid (e.g. an in-person program that can be streamed to students attending remotely) engagement when particular students cannot attend in person for a variety of reasons.
Some student organizations and clubs may continue to hold their meetings virtually for ease of gathering. Student clubs and organizations must confirm their group’s registration for the 2021-2022 academic year with Liz Artz, Director of Student Engagement, before reservations for space on campus can be secured. The Office of Student Engagement will review program submissions and address any COVID-19 concerns based on current conditions and policies.
Residence Halls Programming
The residence halls and on-campus apartments will resume in-person programming with some virtual and passive community building (e.g. online video game competitions, bulletin boards). Resident Assistants and Community Living Assistants are available to talk with residents about any concerns or questions about health and safety while living and learning on campus.
Religious Services and Spiritual Practice
- The Meditation Room on the second floor of the University Center is available to students of all faith and spiritual backgrounds.
- Students are encouraged to attend Mass in St. Dominic Chapel on Sundays at 7 p.m. Students may also go to St. Dominic Chapel to pray and reflect.
- Some religious and spiritual services will also be offered virtually when possible.
- Campus Ministry retreats, service projects and trips, small faith communities, Bible studies, dialogues on justice issues will continue.
Special Campus Events
- Outside performers are required to follow all COVID-19 protocols in place on campus before, during and after their performance while on campus. If any external group member is experiencing flu-like symptoms, have tested positive for COVID-19, or have come in close contact with someone with COVID-19 within 14 days, they are required to report to our University contact tracing line, (517) 264-7601, before coming to campus to determine if the event can proceed as planned.
- Non-Siena student participants and spectators will only be permitted when advertised as such.
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