Depts & Offices

Privacy Guidelines (FERPA)

The Family Educational Rights and Privacy Act of 1974 (FERPA) was designated to protect the privacy of educational records, to establish the rights of students to inspect and review their education records, and to provide procedures for the correction of inaccurate or misleading data through informal and formal hearings. 


  1. The right to inspect and review the student's education records within 45 days of the day the University receives a written request for access. Students should submit to the registrar, written requests that identify the record(s) they wish to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University registrar to whom the request was submitted, the registrar shall advise the student of the correct official to whom the request should be addressed.
  2. The right to request the amendment of the student's education record(s) that the student believes to be inaccurate or misleading. Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
  3. The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. Exceptions which permits disclosure without consent:
    • Is the disclosure to school officials with legitimate educational interest. A school official is a person employed by the University in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the University may disclose education records without consent to officials of another school in which a student seeks or intends to enroll.
    • Campus Sex Crimes Prevention Act of 2000 (CSCPA) allows the release of Sex Offender Registry Information. CSCPA provides special requirements relating to registration and community notification for sex offenders who are enrolled in, work or volunteer at institutions of higher education. This Act was signed into Law on October 28, 2000.
    • Patriot Act of 2001 allows for release of information, without consent, of any student by subpoena authorized by the US Department of Justice. A subpoena in this case prohibits notification of the student. This subpoena applies also to financial and employment records as well as student records.
  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Siena Heights University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
600 Independence Avenue, SW
Washington, DC 20202-4605

Please Note: FERPA has designated several items as "directory information" which can be released routinely by the University to any inquirer unless the student affected has taken steps to withhold items from circulation. Directory information is defined by FERPA as the following: student name, address, telephone number, e-mail address, date and place of birth, major fields of study, participation in officially recognized activities and sports, weight and height of athletic team members, photograph, dates of attendance, degrees and awards received, most recent educational institution attended, and other similar information as defined by the University which would not generally be considered harmful to the student, or an invasion of privacy if disclosed.

Please contact the Registrar's Office for more information concerning the release and/or withholding of "directory information." The following documentation is provided by the institution so that the student may ascertain his/her progress:

  1. Student grades can be accessed via the Web. This grading page is considered an official document of Siena Heights University from our secure website that is password protected. Students who are not currently enrolled and whose student accounts are past due will NOT be able to access the grading page.
  2. The student's advisor has access to the student's academic record via the Siena Heights University Web site for advising purposes.

NOTE: This information is as stated in the University catalog.