Third Party Billing (Sponsors)
Third Party Billing is when a private or governmental agency is paying for any portion of your tuition, fees, or books AND they are requesting a bill from the University.
There is no standard contract. Some companies will write a letter stating what they are willing to pay. Others have a special form. Regardless of the format, all contracts and letters MUST include the following information in order to be processed:
• Student's name
• Student's ID Number
• Specific charges the company is willing to pay
• Specific semester covered by the contract
• Name and signature of officer authorizing the contract
Students must provide third party authorizations to the Office of Student Accounts before the payment due date and pay any remaining balance that the authorization may not cover. Otherwise, a late payment fee of up to $100 may be assessed. Students are ultimately responsible for any default in payment by the sponsoring agency.
The authorization may be faxed to 517-264-7728, emailed to StudentAccounts@sienaheights.edu, submitted in person to Room 206 in Sacred Heart Hall, or mailed to:
Siena Heights University
Office of Student Accounts
1247 E. Siena Heights Dr.
Adrian, MI 49221
Sponsors are billed each semester after the add/drop period and within the terms of the authorization.
Student accounts are credited once payment is received from the sponsor. Student refunds may be impacted by the amount and timing of funds received. Please note that third party payments are considered to be a form of financial assistance and your financial aid award may be adjusted.
Refunds are not issued until a credit balance is reflected on a student account. Please note, that third party payments are considered to be a form of financial assistance and your financial aid award may be reviewed and adjusted according to federal guidelines.
An individual will be in default if the amount due, as listed on the statement, is not paid in full by the specified due date. In addition to the assessment of a $100 deferred payment charges, a student in default will not be allowed to register for future semesters, receive an academic transcript, have academic credits certified, or receive a diploma at graduation. A student in default may also be subject to withdrawal from school and their account being referred to a collection agency.
Student Financial Holds
Financial holds do not restrict currently enrolled students from accessing the Siena network or student activities. Financial holds could however restrict access to academic records, future registration and/or issuance of your diploma. If you notice a hold on your student records you may click on the for a detailed description.
Refund of Credit Balances
Overpayments, billing adjustments, loan disbursements, and financial aid payments may result in a credit balance on an account.
• The refunds for credit balances are typically directed to the student, but when requested, the refund can be directed to a scholarship/grant agency, parent or third party payer whose payment created the credit balance.
• Refunds of credit balances are processed within 14 days after the credit balance appears on your tuition bill.
• Credit balances resulting from student payment plans will be refunded at the end of the payment period.
Refunds will be disbursed to students via a HigherOne Easy Refund Card. Cards will be mailed to the student’s permanent address, and activation of card must be completed online before refund can be accessed. Log onto www.easyrefundcard.com to activate your card and choose your refund payment preference.
If a check is returned by the bank because of insufficient funds or a closed account, the returned check, along with a $25 returned check fee, will be charged to the account of the student in which the payment was originally applied. Balance is due within 15 days.